ASHM is a not-for-profit organisation seeking an experienced Grants Finance Officer – Domestic Programs to support our domestic portfolio through high-quality financial management, reporting, and compliance of grant-funded projects.

About you

The Domestic Grants Finance Officer plays a vital role in strengthening financial stewardship and accountability across ASHM’s domestic program portfolio. Working closely with the Senior Finance and Compliance Manager and Program teams, this position supports the effective delivery of grant-funded initiatives through accurate financial management, partner engagement, and compliance oversight.

We’re looking for someone who:

• takes a proactive, hands-on approach to problem solving and process improvement
• is confident managing multiple priorities and deadlines in a fast-paced environment
• builds strong, collaborative relationships with internal and external stakeholders

Location: Sydney

Employment Status: Fixed Term

Salary: $80K to $85K

About ASHM Health 

ASHM is a peak professional body representing healthcare professionals working in HIV, BBVs, and sexual and reproductive health. We partner without prejudice, working collaboratively to develop workforce capacity and strengthen health systems to uphold the dignity and rights of people facing stigma and barriers to care. 

An independent community of practice, ASHM is a trusted organisation and accredited charity that develops resources and guidelines, delivers training, runs conferences, and advocates passionately for the needs of our members and communities. 

Our members and supporters are health workers, community organisers, policy makers, health promoters, medical students, professionals, and specialists – all united to eliminate harm from these diseases, improve wellbeing and to protect our diverse communities.

Benefits of working at ASHM Health

• Competitive not-for-profit benefits including salary packaging, novated leasing, and FBT concessions
• Extra leave: two additional paid days off over the December holiday period
• Flexibility: hybrid work model (2 days in office, 3 days’ work from home)
• Parental leave and an Employee Assistance Program supporting balance and wellbeing
• Purpose-driven culture: we value ethics, integrity, and social impact in everything we do

Key Responsibilities

Grant Accounting & Donor Fund Management

•  Support the financial management of grant-funded projects, ensuring compliance with funding agreements and internal policies
• Assist in establishing, maintaining, and monitoring project budgets in collaboration with Program and Contract Managers
• Track income and expenditure, ensuring accurate coding and alignment to approved budgets
• Monitor actual vs budget performance and prepare variance analysis
• Support grant acquittals and donor financial reporting within required timeframes
• Assist with reconciliations, including investigation of unspent or legacy balances

Financial Reporting & Audit Support

• Prepare accurate and timely financial reports for internal and external stakeholders
• Maintain clear, auditable financial records and documentation
• Support internal and external audits, including donor audits and accreditation processes

Compliance & Risk Management

• Ensure financial activities comply with funding agreements, Australian legislation, and organisational policies
• Support identification and mitigation of financial risks
• Monitor updates to funding and healthcare regulatory requirements

Forecasting & Project Control

• Assist with project forecasting, budgeting, and cash flow monitoring
• Identify trends in underspend, overspend, and emerging financial risk.

Cross-Functional Collaboration

• Provide financial guidance and support to Program and Contract Managers
• Liaise with internal and external stakeholders on financial queries
• Participate in meetings and contribute to effective grant management practices
• Deliver basic financial guidance or training to staff as required

Forecasting & Project Control

• Assist with project forecasting, budgeting, and cash flow monitoring
• Identify trends in underspend, overspend, and financial risk

Process Improvement

• Contribute to continuous improvement of grant accounting processes and controls
• Support enhancements to systems and reporting tools

Qualifications and Experience

Essential:

• Tertiary qualification in Accounting, Finance, or a related discipline
•  3 to 5 years’ experience in grant, project, or operational accounting
• Experience preparing financial reports for government, donor, or not-for-profit environments
• Strong understanding of budgeting, forecasting, and financial reporting
• Proficiency in financial systems and Microsoft Excel

Desirable

• Experience in the not-for-profit or health sector
• Familiarity with Australian healthcare funding environments

Skills and Abilities

• Strong attention to detail and reconciliation skills
• Ability to interpret funding agreements and donor requirements
• Excellent written and verbal communication skills
• Strong stakeholder engagement and relationship management capability
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• High level of integrity, professionalism, and discretion

Eligibility

This role is open to Australian citizens, permanent residents or applicants with valid work right.

How to Apply

Please submit your resume and cover letter via application link. We look forward to hearing from you!