Location:

Location: Sydney – hybrid
Employment status: Full-time Fixed-term (12 months contract)

• Join our team as a Project Administrator in a full-time contract position offering a hybrid work environment, where enthusiasm and strong organisational skills are key to success.
• At ASHM-Health, we’re committed to building a diverse and inclusive workplace that supports the wellbeing of our staff, members, and communities.
• Enjoy the financial advantages of not-for-profit salary packaging, including tax-free benefits, plus access to a range of employee perks.

About ASHM Health

ASHM is a peak professional body representing healthcare professionals working in HIV, BBVs, and sexual and reproductive health. We partner without prejudice, working collaboratively to develop workforce capacity and strengthen health systems to uphold the dignity and rights of people facing stigma and barriers to care.

An independent community of practice, ASHM is a trusted organisation and accredited charity that develops resources and guidelines, delivers training, runs conferences, and advocates passionately for the needs of our members and communities.

Our members and supporters are health workers, community organisers, policy makers, health promoters, medical students, professionals, and specialists – all united to eliminate harm from these diseases, improve wellbeing and to protect our diverse communities.

Our purpose

Supporting the health workforce optimise person-centred care.

Our vision

The virtual elimination of HIV and BBVs and securing the sexual and reproductive wellbeing of our diverse communities.

Our mission

To provide sector leadership and enable change through facilitation, direct action, capacity building, advocacy and health systems strengthening.

Our values

ASHM prioritises collaboration, best practices, transparency, community ties, cultural respect, privacy, and addressing social inequities for continual quality improvement.

Benefits of working at ASHM Health

• Competitive salary and benefits package including NFP salary packaging benefits, novated lease, and fringe tax benefits
• Annual leave loading, paid time off over Christmas and New Year
• Hybrid and flexible working arrangements
• Parental Leave Benefits – ASHM offers paid parental leave to eligible employees, supporting them during an important life transition. We are committed to promoting work-life balance and ensuring that our employees can manage their personal and professional responsibilities with ease.
• Opportunities for career growth and professional development
• Collaborative and inclusive work environment
• Team social events
• Employee Assistance Program
• Be part of a company that values ethics, integrity, and corporate responsibility

About You

We’re looking for a proactive and detail-oriented Project Administrator to support the coordination of health education programs. You’ll assist with logistics for training events (both digital and in-person), contribute to special projects, and help improve internal systems. Strong organisational and communication skills, plus the ability to manage competing priorities, are key. Experience in health or international development is a plus.

You’ll support multiple education programs through logistics, communication, data management, and content coordination using tools like Microsoft Office, Canva, Outlook, and our CRM—so tech curiosity and an eagerness to learn will be key.

Key Responsibilities

• Support the end-to-end delivery of in-person and online training events
• Coordinate logistics: bookings, travel, stakeholder comms, scheduling
• Assist with email and phone enquiries, CRM data entry, and reporting
• Help develop course materials, digital tools, and standardised processes
• Provide occasional after-hours online support during digital events
• Contribute to special projects and internal system improvements
• Have an eye for practical solutions and operational improvement

Qualifications and Experience

• Qualification in Public Health, International Development, or a related field – bachelors degree preferred
• Experience in the not-for-profit or healthcare sector
• Familiarity with CRMs, design software (e.g. Canva), or learning management systems
• Interest in project management or digital service delivery

Skills and Abilities

• Confident using digital tools and technology
• Strong organisational and communication skills
• Excellent attention to detail with the ability to meet deadlines
• Experience in administration and/or coordinating events or logistics
• Collaborative and positive team player
• Proficient in Microsoft Office with strong computer literacy
• Quick to learn and adapt to new digital systems
• Committed to ongoing professional development in a supportive team environment

How to Apply

Submit your resume and cover letter outlining your experience and interest in the role. Applications are being accepted until 15 July 2025.

We look forward to hearing from you!

ASHM Health is an equal employment opportunity employer

We celebrate diversity and are committed to creating an inclusive environment for all employees. We particularly encourage applications from Aboriginal and/or Torres Strait Islander peoples, individuals from culturally and linguistically diverse backgrounds, and people with disabilities.

At ASHM, we are committed to building a diverse and inclusive workplace that reflects the communities we serve. As a leading organisation representing health professionals in HIV, viral hepatitis, and sexual and reproductive health across Australia and New Zealand, we prioritise cultural safety and responsiveness in all we do. We are also dedicated to our Reconciliation journey. If you’re interested in this role but feel your experience doesn’t align perfectly with the job description, we encourage you to apply or reach out. You may be the right fit for this or other roles at ASHM.

ASHM Commitments

ASHM Health is a Child Safe organisation. Further information on our Child Protection Policy can be found [here].
Candidates are required to abide by ASHM’s policies, including the code of conduct, child protection, prevention of sexual exploitation, abuse and harassment and fraud (PSEAH) and corruption management.

Pre-Employment Checks

Candidates will be required to complete pre-employment checks, including a Police check and counter-terrorism check.

We take pride in the diversity of our people and encourage applications from individuals of all backgrounds, including Aboriginal and Torres Strait Islander peoples, people with disabilities, people from diverse cultural and linguistic backgrounds, LGBTQIA+ individuals, candidates of all ages, and individuals of any or no religious beliefs.

Need Support?

If you require support during the recruitment process, please reach out to [email protected]