The purpose of this policy is to ensure that ASHM adheres to the requirements set out in the Privacy Act 1988 and the Australian Privacy Principles, which govern standards, rights and obligations for the collection, use and disclosure of personal information.
The purpose of this policy is to inform:
of their rights and responsibilities concerning the uses of personal information.
personal information means information or an opinion about an identified individual, or an individual who is reasonably identifiable:
(a) whether the information or opinion is true or not; and
(b) whether the information or opinion is recorded in a material form or not.
(Privacy Act 1988, Registered 10 January 2020)
The Australasian Society for HIV, Viral Hepatitis and Sexual Health Medicine (ASHM) is bound by the Privacy Act 1988 (Cth) and is committed to complying with the Act, including the Australian Privacy Principals, and to protecting the privacy of the personal information that ASHM holds.
This policy applies to all ASHM employees, volunteers, consultants and representatives, independent contractors and job applicants, as well as individuals who provide ASHM with their personal information.
We will take all reasonable steps to ensure that the personal information that we hold is accurate and up to date. If you feel that information about you is not accurate or your details have or are about to change, you can:
If you are unable to access via MyASHM please call ASHM on 02 8204 0700, or email firstname.lastname@example.org to request access to the records you hold.
You have a right to access your personal information, subject to certain exceptions provided for in the Privacy Act. For security reasons, you will be asked to put your request in writing and provide proof of your identity.
All requests to amend or otherwise update information we hold about you will be performed as soon as practically possible.
All requests to remove information we hold about you, or to restrict the way in which ASHM processes your data, will be performed as soon as practically possible, although this may impact ASHM’s ability to communicate with you and provide its suite of services.
You are not obliged to give us your personal information. If you would like to access any of our services on an anonymous basis, we will take all reasonable steps to comply with your request. However, if you choose not to provide ASHM with personal details, such as your name or address, the range of options available to you or your organisation, may be limited.
For example, in the case of anonymity, ASHM cannot provide the full range of member services or allow you or your organisation to participate in networking functions, seminars and events, or successfully deliver any products and services that you have ordered from the ASHM website.
If you have a complaint about ASHM's privacy practices, including a perceived breach of the Australian Privacy Principles, please contact our Privacy Officer: email@example.com
If the Privacy Officer is not able to satisfactorily address your concerns, then please refer to www.ashm.org.au/about/ for information about ASHM’s general complaint handling process.
Complaints will be handled in accordance with ASHM's Complaints Policy, which is available on the ASHM website. You can request a copy of this policy from us at any time during business hours (9:30am to 5pm AEST).